About Purchases Order

A purchase order is a legally binding document between a supplier and a buyer. It is a buyer-generated document that authorizes a purchase transaction. 

A purchase order sets forth the descriptions, quantities, prices, discounts, payment terms, date of performance or shipment, other associated terms and conditions, and identifies a specific seller.

In SimplicityCoy, Purchase Orders page show the list of purchases made by your company. All purchases go through the RFQ process before converting to Purchase Order.

Use this menu to search within your purchase orders by references, supplier, products, etc. For each purchase order, you can track the related discussion with the supplier, control the products received and control the supplier invoices.

A purchase order will have 2 actions available:

  • Receive Products
    • Once the PO is generated, warehouse will be notify on incoming products from the Receipts Operation.
    • Receive Products will require the Warehouse access rights in order to process the transfer.
  • Receive Invoice
    • At the same time when the PO is generated, a draft Supplier Invoice is generated to notify your accountant to make payment to your supplier.
    • Receive Invoice will require the Accounting access rights in order to validate and process the supplier invoice.