Creating a new employee

Go to Human Resources -> Human Resources -> Employees -> 

• Name
• Tags
  • Used in leave allocation request to mass allocate (increase) leave to employees in the specified tag. Example: Allocate 14 Legal Leave days to all employees in tag "Technicians".
• Work Email
• Work Phone

• Working Address
• Work Mobile
• Office Location
• Related User
  • Select a User to link this employee to a User account.
  • Note: A employee may not necessarily have a User account to access the system and vice versa.
    • With a Related User account, the employee will have a user account to access the system.
• Department
  • Used during double approval for leave request to determine second approver if double approval path selected is "Department Manager".
  • Will be automatically populated in Department field when creating a Leave Request.
  • [Todo] Used in Employee Payslip for Department Manager to generate subordinates' payslips.
• Job Title
• Manager
  • Required when creating leave request and allocation request to determine approver.
  • If leave request has double approval, this will be the first approver.
• Other Information

• Nationality
  • If not Singapore, Non Citizenship Status becomes mandatory. Non Citizenship Start Date appears optional.
• Non Citizenship Status
  • Affects CPF contribution and foreign worker levy calculation.
• Non Citizenship Start Date
  • Affects CPF contribution for Permanent Residents.
• Identification No
• Passport No
• Bank Account Number
• Other Id
• Home Address
  • Used in IRAS Auto-inclusion scheme
• Gender
• Marital Status
• Race
  • Affects the auto calculation of ethnic group donations. For example, CDAC, MBMF.
• Increase donation to [ethnic group body]?
  • If checked, [ethnic group body] donation amount field will appear.
• Opt-out of donation to [ethnic group body]?
• [Ethnic group body] donation amount
• Donate ot SHARE Programme via CPF Board
  • Check if employee wants to do voluntary donation to Community Chest.
  • If checked, SHARE programme donation amount field will appear
• SHARE programmer donation amount
• Date of Birth
  • Affects CPF contribution calculation

• Remaining Legal Leaves
  • Total of all remaining leave days in leave type that is not "Allow to Override Limit". To understand what "Allow to Override Limit" is all about, see Creating a new leave type.
• Off days
  • A fixed setting of which day of week this employee is off.
  • You can manage the list of Employee Off Days from Human Resources -> Configuration.
• Active
  • If this is unchecked, this employee record still resides in system database but it would not be selected for any transaction.
• Join Date
  • Used in CPF contribution, foreign worker levy calculation and IR8A thus mandatory.
  • Specify the date the employee commence or rejoin.
  • Affects employee payslip, IR8A, foreign worker levy and CPF contribution calculations.
• Leave Date
  • Used in CPF contribution, foreign worker levy calculation and IR8A, however not mandatory.
  • Leave blank if employee is still in employment.
  • Affects employee payslip, IR8A, foreign worker levy and CPF contribution calculations.
• Capability
  • Affects foreign worker levy calculation.
• Employment
  • Affects foreign worker levy calculation.

Enter the new employee's information as much as you can then click .

Much of the information required from an employee are used to generate CPF contributions (if Singaporean or PR), Foreign Worker Levy Payment and IR8A reports.