Creating a new employee
Go to Human Resources -> Human Resources -> Employees ->
- Name
- Tags
- Used in leave allocation request to mass allocate (increase) leave to employees in the specified tag. Example: Allocate 14 Legal Leave days to all employees in tag "Technicians".
- Work Email
- Work Phone
- Working Address
- Work Mobile
- Office Location
- Related User
- Select a User to link this employee to a User account.
- Note: A employee may not necessarily have a User account to access the system and vice versa.
- With a Related User account, the employee will have a user account to access the system.
- Department
- Used during double approval for leave request to determine second approver if double approval path selected is "Department Manager".
- Will be automatically populated in Department field when creating a Leave Request.
- [Todo] Used in Employee Payslip for Department Manager to generate subordinates' payslips.
- Job Title
- Manager
- Required when creating leave request and allocation request to determine approver.
- If leave request has double approval, this will be the first approver.
- Other Information
- Nationality
- If not Singapore, Non Citizenship Status becomes mandatory. Non Citizenship Start Date appears optional.
- Non Citizenship Status
- Affects CPF contribution and foreign worker levy calculation.
- Non Citizenship Start Date
- Affects CPF contribution for Permanent Residents.
- Identification No
- Passport No
- Bank Account Number
- Other Id
- Home Address
- Used in IRAS Auto-inclusion scheme
- Gender
- Marital Status
- Race
- Affects the auto calculation of ethnic group donations. For example, CDAC, MBMF.
- Increase donation to [ethnic group body]?
- If checked, [ethnic group body] donation amount field will appear.
- Opt-out of donation to [ethnic group body]?
- [Ethnic group body] donation amount
- Donate ot SHARE Programme via CPF Board
- Check if employee wants to do voluntary donation to Community Chest.
- If checked, SHARE programme donation amount field will appear
- SHARE programmer donation amount
- Date of Birth
- Affects CPF contribution calculation
- Remaining Legal Leaves
- Total of all remaining leave days in leave type that is not "Allow to Override Limit". To understand what "Allow to Override Limit" is all about, see Creating a new leave type.
- Off days
- A fixed setting of which day of week this employee is off.
- You can manage the list of Employee Off Days from Human Resources -> Configuration.
- Active
- If this is unchecked, this employee record still resides in system database but it would not be selected for any transaction.
- Join Date
- Used in CPF contribution, foreign worker levy calculation and IR8A thus mandatory.
- Specify the date the employee commence or rejoin.
- Affects employee payslip, IR8A, foreign worker levy and CPF contribution calculations.
- Leave Date
- Used in CPF contribution, foreign worker levy calculation and IR8A, however not mandatory.
- Leave blank if employee is still in employment.
- Affects employee payslip, IR8A, foreign worker levy and CPF contribution calculations.
- Capability
- Affects foreign worker levy calculation.
- Employment
- Affects foreign worker levy calculation.
Enter the new employee's information as much as you can then click .
Much of the information required from an employee are used to generate CPF contributions (if Singaporean or PR), Foreign Worker Levy Payment and IR8A reports.