Creating a new employee

Go to Human Resources -> Human Resources -> Employees -> 

  • Name
  • Tags
    • Used in leave allocation request to mass allocate (increase) leave to employees in the specified tag. Example: Allocate 14 Legal Leave days to all employees in tag "Technicians".
  • Work Email
  • Work Phone

  • Working Address
  • Work Mobile
  • Office Location
  • Related User
    • Select a User to link this employee to a User account.
    • Note: A employee may not necessarily have a User account to access the system and vice versa.
      • With a Related User account, the employee will have a user account to access the system.
  • Department
    • Used during double approval for leave request to determine second approver if double approval path selected is "Department Manager".
    • Will be automatically populated in Department field when creating a Leave Request.
    • [Todo] Used in Employee Payslip for Department Manager to generate subordinates' payslips.
  • Job Title
  • Manager
    • Required when creating leave request and allocation request to determine approver.
    • If leave request has double approval, this will be the first approver.
  • Other Information

  • Nationality
    • If not Singapore, Non Citizenship Status becomes mandatory. Non Citizenship Start Date appears optional.
  • Non Citizenship Status
    • Affects CPF contribution and foreign worker levy calculation.
  • Non Citizenship Start Date
    • Affects CPF contribution for Permanent Residents.
  • Identification No
  • Passport No
  • Bank Account Number
  • Other Id
  • Home Address
    • Used in IRAS Auto-inclusion scheme
  • Gender
  • Marital Status
  • Race
    • Affects the auto calculation of ethnic group donations. For example, CDAC, MBMF.
  • Increase donation to [ethnic group body]?
    • If checked, [ethnic group body] donation amount field will appear.
  • Opt-out of donation to [ethnic group body]?
  • [Ethnic group body] donation amount
  • Donate ot SHARE Programme via CPF Board
    • Check if employee wants to do voluntary donation to Community Chest.
    • If checked, SHARE programme donation amount field will appear
  • SHARE programmer donation amount
  • Date of Birth
    • Affects CPF contribution calculation

  • Remaining Legal Leaves
    • Total of all remaining leave days in leave type that is not "Allow to Override Limit". To understand what "Allow to Override Limit" is all about, see Creating a new leave type.
  • Off days
    • A fixed setting of which day of week this employee is off.
    • You can manage the list of Employee Off Days from Human Resources -> Configuration.
  • Active
    • If this is unchecked, this employee record still resides in system database but it would not be selected for any transaction.
  • Join Date
    • Used in CPF contribution, foreign worker levy calculation and IR8A thus mandatory.
    • Specify the date the employee commence or rejoin.
    • Affects employee payslip, IR8A, foreign worker levy and CPF contribution calculations.
  • Leave Date
    • Used in CPF contribution, foreign worker levy calculation and IR8A, however not mandatory.
    • Leave blank if employee is still in employment.
    • Affects employee payslip, IR8A, foreign worker levy and CPF contribution calculations.
  • Capability
    • Affects foreign worker levy calculation.
  • Employment
    • Affects foreign worker levy calculation.


Enter the new employee's information as much as you can then click .

Much of the information required from an employee are used to generate CPF contributions (if Singaporean or PR), Foreign Worker Levy Payment and IR8A reports.


Aaron Neo Hao Kiat
Aaron Neo Hao Kiat
| 2 1 1
Asked on 2/10/15, 8:16 AM


Aaron Neo Hao Kiat
on 2/11/15, 3:00 AM
This question has been included in the official documentation.

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Asked: 2/10/15, 8:16 AM
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Last updated: 3/23/15, 1:46 PM